These policies are designed to maintain a safe, smooth, and comfortable session for everyone involved.
1. Session Details
This agreement applies to all booked sessions, including but not limited to: portraits, creative shoots, branding, minis, small weddings, bouidor and events. Session date, location, start time, and package details will be confirmed through messaging or email prior to the shoot.
Velvet noir sessions are intentionally un-hurried and artist led. Photographer does not offer "quick shoot" experiences. This is taken to adjust lighting and refine details though the session. Rushing the process may compromise the final results.
If session takes place at the in-home studio environment. No one is allowed in the studio during your session unless previously discussed and approved. The Photographer is not responsible for any injuries, accidents, or damages during the session.
To ensure a safe and secure environment, a valid social media profile (e.g., Instagram, Facebook) must be provided by the client prior to the session. This is for verification purposes only, ensuring the legitimacy of the booking and for safety monitoring. This information will remain confidential and used solely for safety reason.
2. Image Delivery:
Every session is unique, and the number of delivered images may vary. Clients can expect to receive anywhere from 10 to 20 high-quality, professionally digital edited images, depending on the session type and circumstances.
3. Payment and Retainer
A $50 non-refundable retainer is due to reserve your date. Remaining balance is due by the day of the session unless otherwise discussed. Some bookings (like weddings or larger projects) have larger retainer fees and final amounts are due the day before.
4. Turnaround Time
Final edited images are delivered within 2-3 weeks (or 5-6weeks for weddings or larger galleries) via an online gallery link.
Velvet Noir Photography retains image backups for 6 months after delivery. Clients are encouraged to download and back up their gallery promptly!
5. Cancellations & Reschedules
Cancellations must be made at least 72 hours before the session to reschedule with the same retainer. Emergencies or illness will be accommodated with a new date at the discretion of the Photographer.
Rescheduling: Clients may reschedule their session once without forfeiting the retainer. Any additional rescheduling will require a new non-refundable retainer fee before a new session date will be reserved. Previously paid retainers remain non-refundable.
6. Model Release (another form)
I may use photos from our session for my portfolio, website, merch, or social media. Please let me know if you're uncomfortable with this and l'll respect your privacy.
7. Weddings and Events
- Clients agree to provide a finalized shot list and timeline at least 7 days before the event. The photographer will make reasonable efforts to capture all requested shots but cannot guarantee every item, as live events vary in timing, lighting, and conditions.
- A second shooter/ assistant may be included or recommended for fuller coverage.
- Coverage typically begins 60–90 minutes before the ceremony start time to include detail shots, getting ready, and any first look moments. Clients should ensure that areas are well-lit and tidy before the photographer’s arrival.
- Client must provide a clear, organized shot list for family and group portraits at least 7 days prior to the event. A designated helper or family member should be assigned to assist with gathering people quickly to maintain schedule flow.
8. Liability
Photographer is not liable for unforeseen circumstances such as natural disasters, technical malfunctions, or client-related disruptions. In such cases, reasonable accommodations will be made to reschedule or refund, excluding the retainer.
9. Image Altering / Copyright
I retain the copyright to all images. You are welcome to download and share them for personal use (printing, social, etc, but commercial use or resale is not permitted without written permission.
Do not edit, apply filters, use ai, or sell images without written permission. Do not apply any Ai-Generated retouching to delivered images for public posting, portfolio use, advertising, or commericial representation without consent. Photographer retains the right to request removal of anything that misinterpets the original editing style.
Branding graphics through Canva, text overlays, and standard social media formatting are permitted.
9. Refund Policy
Due to the time, planning, preparation ALL payments made to photographer are non-refundable. Client acknowledges that they have reviewed photographers portfolio and understands photographers artistic style, editing approach, posing direction, and overall creative Vision.
Refunds will not be issued based on dissatisfaction with artistic interpretations, editing style, posing, facial expressions, personal appearance, location conditions, or any subjective preferences.
Your cooperation is greatly appreciated, and I'm here to address any questions or concerns you may have prior to your session.
By booking a session with Velvet Noir Photography, you agree to the above terms.
